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payroll software
Posted by: Spiff
Date: May 18, 2016 09:34AM
For those who are in the know, I have a query about payroll software.

We just had twins and are struggling to keep our sanity. They are fun, but tiring, and now have gas/colic, etc. We have hired a nanny, and will need to comply with social security, state and federal taxes, etc.

What payroll programs are y'all using? I've also seen that there are online services, but they come with a fee of $240 a year and up. Sheesh!

Thoughts?
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Re: payroll software
Posted by: space-time
Date: May 18, 2016 10:02AM
Every politician I heard of has used illegal nannies, and you want to do this by the law?

Good for you!
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Re: payroll software
Posted by: Spiff
Date: May 18, 2016 10:19AM
Quote
space-time
Every politician I heard of has used illegal nannies, and you want to do this by the law?

Good for you!

Hahahahahaha.

eye twitch smiley

Yes. Pretty much everyone we have interviewed has required it. No one wants to get paid under the table these days. Besides, I ain't no lawyer, and therefore have no "special Privileges" to bend the rules.

Oh boy. That bordered on nasty. Sorry. Sleep deprivation kicking in.



Edited 1 time(s). Last edit at 05/18/2016 10:21AM by Spiff.
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Re: payroll software
Posted by: Robert M
Date: May 18, 2016 10:21AM
Spiff,

I use Aatrix Payroll at my office. It costs a bundle per year to use but it does the job nicely for us. However, it's way overkill for a nanny.

There are several online payroll services available that are low cost (and possibly free!) that are easy to navigate and use for the job. My parents use one for a home health aid. I'll get the info for you.

FWIW, you're fortunate the nanny wants to be on the books. That's very unusual around here. A good thing, in my opinion, but unusual here. Make sure in addition to the taxes and such that you have proper insurance coverage for the nanny.

Robert



Edited 1 time(s). Last edit at 05/18/2016 10:21AM by Robert M.
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Re: payroll software
Posted by: Spiff
Date: May 18, 2016 10:22AM
Quote
Robert M
Spiff,

I use Aatrix Payroll at my office. It costs a bundle per year to use but it does the job nicely for us. However, it's way overkill for a nanny.

There are several online payroll services available that are low cost (and possibly free!) that are easy to navigate and use for the job. My parents use one for a home health aid. I'll get the info for you.

FWIW, you're fortunate the nanny wants to be on the books. That's very unusual around here. A good thing, in my opinion, but unusual here. Make sure in addition to the taxes and such that you have proper insurance coverage for the nanny.

Robert

Ummm. What? Insurance coverage? Please explain...
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Re: payroll software
Posted by: cbelt3
Date: May 18, 2016 10:25AM
So resources, much internet, wow ! grinning smiley

[nannytaxtools.com]
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Re: payroll software
Posted by: GuyGene
Date: May 18, 2016 10:26AM
I've used AccountEdge, the old MYOB, but I've never had to do payroll. But if it does payroll as good and easy as it does everything else, I recommend it! It does payroll of course, it's just that I done need that function. All our people don't get paid. It's a rough gig. If you can get it.



That old man - he don't think like no old man...
Now I wouldn't want to be within 400 - 500 yards of one of them nuclear bombs when it goes off! WW1 Vet Old Man
"He's pinned under an outcropping of rock. Lucky for him, the rock kept the dirt from burying him alive."
If idiots could fly, this place would be an airport. And I'd be a TSA agent.
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Re: payroll software
Posted by: Robert M
Date: May 18, 2016 10:30AM
Spiff,

[www.trustedchoice.com]

[www.nannynetwork.com]

[www.care.com]

Robert
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Re: payroll software
Posted by: FormerlySaleenl
Date: May 18, 2016 10:42AM
I've had several nannies and also run payroll for our small business. I know that $240 per year *sounds* expensive, but I honestly think it's worth it. It's not just calculating a paycheck, but submitting the correct forms to the correct folks, electronically transmitting money to the proper entities (no one takes checks, so you'd have to log into multiple sites to accomplish this), and having someone to answer questions if you mess anything up.

Not sure of your state, but if you're doing everything on the books, you will need federal withholding and FICA, state (and maybe local) withholding, state UI and possibly worker's comp (different states have different requirements, some make you buy it from the state).

Plus, at the end of the year it's nice to have your Schedule H filled out and ready to go.

Unfortunately, the service I used a few years ago, Paycycle, was purchased by Intuit and then they increased the price and took away features. I would recommend the payroll service I use for our business, but they don't handle household employers.

Good luck! I'm sure you'll figure something out.
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Re: payroll software
Posted by: Gareth
Date: May 18, 2016 11:11AM
Quote
Spiff
Ummm. What? Insurance coverage? Please explain...

Worker's Comp.
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Re: payroll software
Posted by: Robert M
Date: May 18, 2016 12:24PM
Spiff,

This is the system my parent's use for their health aide:

[calculator.homeworksolutions.com]

Free! and they have a guide for doing payroll for nannies. smiling smiley

Robert
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Re: payroll software
Posted by: Spiff
Date: May 18, 2016 01:04PM
Thanks, Robert!
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Re: payroll software
Posted by: JPK
Date: May 18, 2016 08:10PM
My bank is MB and they have a branded service called www.businessonlinepayroll.com It is really easy and comprehensive. It is a rebranded Paychex product. I would see if paychex has a consumer version for you scenario.

It is online, they handle the deductions, tax payments etc.

We have used it for over a year and it has been flawless.

JPK
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